November 13, 2019

Register of Deeds

209 E Main St, Suite 210 ,Elk Point, SD, 57025
Phone: (605) 356-2191
Fax: (605) 356-3047
Office Hours
Monday – Friday
8:30am – 5:00pm
Our records are not online. But call our office and we will be glad to help you.
Register of Deeds:
Katie Buum: [email protected]
Deputy Register of Deeds
Colleen Mead: [email protected]
Register of Deeds Clerk
Drew Gunderson: [email protected]
.
.
.
Updated 1/17/2019

.

Vital Records

Birth, death, and marriage certified copies from any county are available from any courthouse in the State of South Dakota. The cost to purchase certified legal copies of vital records are $15 per copy. A government issued ID is required.

If you are not in South Dakota or unable to get to a county courthouse you can call our office or call the State Vital Check office at 1-605-773-4961.  Their website is  http://www.vitalcheck.com.  There are additional costs with processing these requests.

Union County births records before 1905 were destroyed in a fire, but some information has been recovered. Births records are available statewide from 1905 to present. Deaths records are statewide from 1960 to present. Marriages are statewide from 1950 to present.  For copies before these dates you will have to contact the individual counties that hold those records.

South Dakota Vital Records Request Form

Certified Death Record Request Form 

Marriage Record Application Request Form

Birth Record Application Request Form

 

Marriage Licenses

Marriage licenses cost $40, and the licenses is valid for 20 days from the date of issuance. Both parties need to be present to fill an application. The marriage license can only be used for a marriage taking place within State of South Dakota.  If you are getting married outside of the state of South Dakota you will have to contact the appropriate official from that state.

A valid form of government issued identification with the date of birth and photo, is required. (Driver’s licence, Tribal ID, Military ID, etc.)  If a marriage license applicant(s) is from a foreign country their passport will be an acceptable form of identification.

The completed marriage license must be returned to any South Dakota county Register of Deeds by the marriage officiant or solemniser. (They can be mailed.)  After the completed licence is processed a certified copy of the marriage certificate can be issued for $15.

If you want to have the magistrate officiate your marriage at the Union County Courthouse you can make an appointment by calling the Clerk of Courts at (605) 356-2132.  Before your appointment you can stop by the Register of Deeds office and submit your marriage licence application (it takes about 15 min).

Marriage License Application Worksheet Form

 

Recordings

 

Please include a self address stamped envelope to expedite the return of your recordings. 

.
Cost to Record (These fees go into effect July 1, 2012)The fee to record Deeds, Contracts,Mortgages,Easements,Satisfaction Lis Pendens,Bill of Sales, Mechanics Liens,Leases is $30 per document for the 1st 50 pages then $2.00 a page after 50 pages.
.
For deeds the Transfer Tax fee is $1.00 per thousand dollars and .50 per $500 on all sales.  For example: a property price is $10,000 the transfer tax would $10.  For a property price of $76,380.00 the transfer tax would be $76.50.  For a property price of $181,700 the transfer tax would be $182.
.
.

A Certificate of Real Estate Value must also be submitted for all Deeds.  (Contract for Deed, Assignment of Contract for Deed, or any recording that convey an interest in title from one person to another.  The only exception is for Affidavit Terminating Joint Tenancy/Life Estate)

The Certificate of Real Estate Value can be found here: https://www.state.sd.us/eforms/secure/eforms/E0919V6-CertificateOfRealEstateValue.pdf

 

Document Standards
All recordings must conform to S.D.C.L. 43-28-23.

https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=43-28-23

 

Cost for Copies
To purchase a copy of any recorded document the fee is $1.00 per page. Copies of maps or computer print offs are $1.00 a page. We can e-mail copies but the $1.00 per page charge still applies.  Faxing is $1.00 per page.

 

Certified Copies
Cost for these are $5.00 for the first page and $1.00 each additional page.

.

.

.E-RECORDINGS: We are now doing e-recordings through both Simplifile and CSC. We will accept Deeds, Bond for Deeds,Mortgages, Satisfactions, Misc Documents, Lis Pendens.
Union Counties procedures for E-recording:
1. Electronic recordings will be received between the hours of 8:30AM and 3:30PM Central Time. E-Packages may be submitted at any time, however they will not be recorded outside of posted hours.
2. Payment of recording fees must be made via ACH by the Delivery Agent.
3. Only Electronic models 2 and 3 will be accepted(visit pria.us for additional info)
4. Documents must be original and scanned in black and white with a minimum of 300 dpi.
5. Electronic Documents must adhere to all South Dakota Statues.
6. No more than one satisfaction/assignment may be listed on the document.
7. Images must be sent in TIFF or PDF.
8. Documents will be rejected if not legible.
9. Union County’s electronic recording providers are Simplifile and CSC.
10. There are no additional fees charged by this county for e-recording; however, a submission fee will be charged by the submitter vendor.
11. All Deed types require a South Dakota Certificate of Value to be filed with them. A form can be obtained through the Department of Revenue or by contacting our office.
Documents must adhere to SD recording laws: http://www.sdlegislature.gov/Statutes/Codified Laws/default.aspx
Submissions must follow SD Electronic Recording Standards: http://www.sdcounties.org/wp-content/uploads/2016/10/Electronic-Recording-Rules-Effective-October-17-2016.pdf
.

 

UCC’S & Fictions names
These SHOULD be filed at the Secretary of States office in Pierre, SD. Their website is https://sosenterprise.sd.gov/businessservices/fictitious/fictitioushome.aspx

.

However they can be recorded in the Register of Deeds office. The cost for UCC’s is $25 plus $3 each debtor name and $5 for any attachments. Also a UCC search is $20. If recorded the same fees apply as for all recorded documents
The cost for Fict Names is $10 and they are only in effect for a period of 5 years. 

.

Other Filings
We also file:
  1. State and Federal Tax Liens and Releases
  2. Mechanics Liens
  3. Military Discharges
  4. County Indigent Liens
  5. Sherriffs Levys
  6. Burials
  7. Farm Leases
  8. Corner Records
  9. Bill of Sales